Job tracking and operations systems built in days, not months.
We replace the spreadsheets, WhatsApp threads and manual admin holding your business back. Simple internal systems that actually get used.
Systems built for solar installers, manufacturers, property managers and trade operations teams.
The problem
You already know something's broken.
If any of this sounds familiar, you're not alone. Most trade and service businesses hit the same wall once they start growing.
Spreadsheets nobody updates
Job info scattered across five different sheets. Half of them are out of date. Nobody trusts the data.
WhatsApp is your system
Critical job details buried in group chats. Photos, updates, customer info — gone the moment the thread moves on.
Jobs falling through cracks
Work gets missed, duplicated or delayed because nobody has a clear view of what's happening across the operation.
No idea what stock you have
You don't know what's in the van, what's on site, or what you need to order until something runs out.
Admin that eats your day
Paperwork, job sheets, timesheets, reports. Tasks that should take minutes take hours because nothing's connected.
Software that never stuck
You've tried off-the-shelf tools before. Too complicated, too generic, or too expensive. Your team stopped using them in a week.
What we build
Straightforward systems for how you actually work.
Every system is built around your operation. Not a template. Not a generic platform. Built for your team, your workflow, your business.
Job Tracking & Scheduling
A central job board your whole team can see. Track every job from enquiry to completion. No more guesswork about what's in progress.
Staff & Workflow Management
Assign work, track who's doing what, manage capacity. Your team knows exactly what they need to do each day without asking.
Stock & Materials Tracking
Know what you've got, where it is, and when to reorder. Simple logging that stops the "we've run out" problem.
Site & Job Forms
Digital job sheets, site reports, sign-offs, checklists. Filled in on-site from any phone. No more lost paperwork.
Simple Automations
Automatic notifications when jobs change status. Reminders for follow-ups. Status updates without manual chasing.
Dashboards & Reporting
See what matters at a glance. Jobs in progress, overdue tasks, team workload, completion rates. Clarity for managers.
How it works
Three steps. No drama.
We keep the process short and straightforward. Most systems go from first conversation to live in under two weeks.
Discovery
30-minute call
We learn how your operation actually runs. What's working, what's not, where time gets wasted. No jargon. No sales pitch. Just a practical conversation about your business.
Build
1–2 weeks
We build your system. No 40-page spec documents. No 6-month timeline. You see working software within days, with check-ins along the way to make sure it fits.
Handover & Support
Go live
Your team gets trained. The system goes live. We stick around to make sure it works, fix anything that needs adjusting, and make sure your team is confident using it.
What's included
A typical system covers everything you need.
No bloated feature lists. Every system is scoped to what your operation actually needs — nothing more, nothing less.
Still running your operation on spreadsheets and WhatsApp?
Let's have a 20-minute conversation about what a proper system would look like for your business. No cost, no commitment.
Why Optimisystems
Not another software company.
We're not here to sell you a platform, upsell features or lock you into a contract. We build what you need, hand it over, and make sure it works.
Built for your operation, not the other way around
We don't sell software licences. We build lean systems around how your team actually works. If the process changes, the system changes with it.
Days, not months
Most systems go live within 1–2 weeks. No 6-month projects. No committee approvals. Short discovery, fast build, working system.
Lightweight by design
No bloated enterprise platforms. No features you'll never use. Just the tools your team needs to do their job — simple, clean, focused.
Actually gets used
We build for the people who'll use it daily — not for a boardroom demo. If your team won't use it, it's not a system. It's a waste of money.
Real operational experience
We've built systems for solar installers, manufacturers, property managers and service businesses. We understand how trade and operations work — not just the tech.
Experience
Built by someone who's been in the mess.
Optimisystems was started by Charlie — not from a tech background, but from operations. Years spent inside businesses where the day-to-day ran on spreadsheets, phone calls and people keeping things in their heads.
That experience means we don't build systems based on assumptions. We build them based on how the work actually happens — from the office, the van, the site.
We've worked with companies managing hundreds of jobs a month, teams spread across multiple sites, and operations where one missed task means a missed deadline and lost revenue.
Charlie
Founder, Optimisystems
Industries we've built systems for
Solar Installers
Job scheduling, site surveys, install tracking, sign-off forms
Manufacturers
Production tracking, stock management, order workflows
Property Managers
Maintenance requests, contractor coordination, tenant records
Trade & Service Businesses
Job boards, team assignments, customer records, mobile forms
Get started
Let's get your operations sorted.
Book a free 20-minute call. No pitch, no pressure. We'll talk through how your operation runs and whether a system would actually help.
Prefer to talk?
Book a call using the form
Most conversations take 20 minutes. We'll ask how your operation works, where the pain is, and give you an honest view on whether we can help. No obligation.